Website - Google Calendar - Adding Events

What is the purpose of this tutorial?

Review the Google Calendar integration with the school websites as well as describe the steps to create simple events and highlight the limitations of this integration.

As of July 1, 2026, Google Calendar will now be used to manage all school website events (as well events on ParentSquare).  Please contact helpdesk@iusd.org if you need editing permissions to your school's google calendar.

Event Syncing

• School Website: Events created on the school Google Calendar automatically sync nightly (once per day) with the website. A manual sync is available for urgent updates if needed.  
• ParentSquare: Events automatically sync frequently. Sometimes updates can occur instantly or can take several minutes to appear.

Images/Attachments

• Important: Images or files added to the Google Calendar events do not transfer to the website.  If you feel that an image/flyer is necessary for your event, you can upload it elsewhere and add it as a hyperlink in the description. 
• Best Practice: to ensure accessibility, please be sure to include all text from any images/ flyers as plain text in the event description.

Event Posting Guidelines

View the best practices for posting clear, accurate and relevant events for your community.

How to Find your Calendar

1. Visit calendar.google.com
2. Find your school calendar under My Calendar in the left sidebar.
3. Click on the school calendar to make the calendar's events visible.

Don't see your school's calendar?  Please contact helpdesk@iusd.org to get editing permissions for your school's google calendar.

Creating an Event

Make sure you are in the correct calendar (it is denoted by a specific color)

The simplest event requires only the day and an event title.  To create an event, simply:

1. Navigate and click on the desired day 
2. In the pop up, add the event details

Additional details can be added or refined to provide more information about the event:

• Time: Add start time or time frame (All Day by default)
• Add Location: Enter a location title or address
• Add description: Add any details or additional information about your event.  Any information that would be included in a flyer should appear in plain text here.
• School Calendar: Identifies the calendar where this event is saved.  Click to move an event to a different calendar if needed.

Learn more about creating Multi Day / Span Events in Google Calendar.

This document was created for Irvine Unified School District by the Information Technology Department.

If you have any questions, submit a new ticket or email us at helpdesk@iusd.org.

Last Updated 7/1/26 (TT)