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Zoom: Student Navigation Guide

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Christina Karlin
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WHAT IS THE PURPOSE OF THIS TUTORIAL?

This is a guide to help students navigate their way through a Zoom meeting.

Student Expectations on Video Conferencing Calls

The video conferencing session is to be treated as the classroom. That means, students are expected to arrive at “class” the same way they would on campus. Here are some expectations for students in video conferencing calls:

  1. Be on time and ready to learn
  2. Dress appropriately and make sure your background is not a distraction
  3. Make sure you are using your full name or IUSD account when logging in, as your teacher might not admit you under another name
  4. Respect the learning environment of all- any intentional disruptions, disturbances, or attempts to sabotage the learning environment directly or indirectly will result in disciplinary action

          **Note - Teachers may remove students to the waiting room or permanently for inappropriate behavior. 

STEP 1: Student Login

Log in to Zoom using the Chromebook App or through a Web Browser.

  • Select the SSO login option

  • Enter "iusd" under company domain

  • Enter your IUSD username and Password on the OKTA sign-in page.
    • Note: Students using an IUSD Chromebook will not need to sign in to OKTA again

 

STEP 2: Open Zoom Link

Teachers will provide their Zoom links through a Canvas Home Page, possibly  built into their weekly schedule, on the Canvas Virtual Meeting page, or teachers will tell you where to locate their zoom link.

STEP 3: Waiting Room

After you have clicked on the zoom link, make sure you are using your IUSD name. Please use your full name, as your teacher might not let you into the waiting room if they do not recognize your name

 

If you are early you might see this image:




If the teacher sets a waiting room, you will see directions or an introduction on their screen. Teachers will “admit” the students to the room when it’s time. Please make sure you are ready to join the Zoom by doing the following:

  • You are dressed appropriately
  • Your camera is on
  • You are ready to learn

STEP 4: The Zoom Menu Bar                

The Zoom Menu Bar is usually located on the bottom of the screen. Sometimes you need to hover over the bottom, with their mouse, for the menu to appear.

STEP 5: Mute/Unmute

In the lower left corner of the screen are the controls for Mute and Unmute on the Zoom Bar

   When there is a red slash mark through the microphone that means that you are on mute ( NO     

   sound). Unless it’s your turn to talk, you  should always have your microphone on mute.

                                     

 

When you click on top of the microphone, the red slash mark disappears, meaning you ate unmuted (sound-will be heard when talking in the Zoom meeting). 




There are additional options to unmute and mute yourself:  Click on Participants (in the center of the Zoom Bar), a pop-up box with all the participants’ (students’) names pop up with the microphone and video camera icons. Hover over the microphone and an unmute button is visible - toggle that mute/unmute.

 

On the bottom of the pop-up box, a button is available to “unmute me.”

 

Teachers have the option to mute and unmute students. Make sure you check to see if you are unmuted before sharing

STEP 6: Start Video/Stop Video

Toward the lower left corner and next to the Mute/Unmute microphone is the video camera on the Zoom Menu Bar. Students are expected to have their cameras on during Zoom calls unless exceptions have been discussed with the teacher and administrator. 


When you see a red slash mark through the video camera, that means that your video  is NOT being seen .   


When you click the video camera icon it toggles between turning the video on/off.

Students should always have the video ON when in school. (unless exceptions have been discussed with the teacher and administrator)                                                    

STEP 7: Participants 

In the middle of the Zoom Bar is the Participants icon. When you click  on the word Participants, a white box pops up that has the name of the people in the Zoom meeting. 

STEP 8: Reactions 

Click Reactions to select an emoji to display your reaction on your Zoom video window screen for all to see. The reaction stays up for a few seconds. ( If you’re not seeing this option, this feature may have been disabled by the teacher)

 

 





STEP 9: Share Screen

The option to Share Screen is located on the Zoom Menu Bar toward the center of the screen. If the teacher has the share screen option available, you  will need to click on the words “share screen”. If you are given the ability to share your screen, please make sure all extra tabs and windows are closed.

 

After clicking on the Share Screen button, a bigger screen will appear and the student needs to click on Desktop and then in the lower right corner - Share.





STEP 10: Chat and Record

The Chat and Record icons are visible in the Zoom Menu Bar or if the student doesn't see a feature - click on  the More button and the features that are available will pop-up.

The Chat feature, when turned on by the teacher, allows you to ask questions and chat about the content within the Zoom meeting. Enter your text on the bottom of the chat box and click enter.

At the top of the Chat box, the drop down arrow allows you to Close or Pop Out the Chat box. 

 

The Record feature allows the teacher to record. The teacher will your class know if the lesson is being recorded for future use. The recording could be used for students that might have been absent or for reviewing the content.  As a student, you will not have the ability to record.






STEP 11: Screen View

Hover the mouse over one of the corners of your Zoom screen - usually by the Chat box. The student has the choice to have Gallery View or Speaker View.

 

In the speaker view, the speaker the screen they are sharing are highlighted. Teachers will use the speaker view while teaching a lesson.






In the grid version of Gallery View, you view up to 25 or 49 participants’ videos, depending on your Zoom client settings and computer specifications.






STEP 12: Full Screen

The small box in the upper left or right corner gives the student the choice of having a full screen or a smaller screen.

 

There are a few different ways of exiting a full screen. Click on Exit Full Screen.



Sometimes the whole Zoom video screen seems lost - look to the bottom of your task bar and click on the Zoom icon and your video screen will reappear.


When the screen is  minimized, it will appear as a smaller window- click on the arrow or the wider screen to get out of the minimized version.




If you are using an Apple device ….

Another option is to press esc on the keyboard or double-click to exit the full screen.



STEP 13: Leave

To Leave a meeting, select the Leave button. You will then see a pop-up window confirming whether you want to Leave Meeting or Cancel. 

  

 

This document was created for Irvine Unified School District by the Information Technology Department.

If you have any questions, submit a new ticket or email us at helpdesk@iusd.org.

Last Updated 5/10/24 CK

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